8. A Statement of the Board, Councils, Committee and other bodies consisting of two or more person constituted as its part of or the purpose of its advise, and as to whether meetings of those bodies, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
a. General Council b. Executive Council c. Academic Committee d. Selection Committee
The meeting of above councils and committees are not open for the public but the minutes are accessible
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(i) There shall be a General Council of the Institute and it shall be composed of all the members of the Institute;
(ii) The annual general meeting of the General Council shall be held at such date, time and place as may be determined by the President;
(iii) The General Council shall meet at least once every year;
(iv) For the purpose of the last sub-rule, each year shall be deemed to commence on the first day of April and terminate on the thirty first day of March of the following Calendar year;
(v) The President may convene a special meeting of the General Council whenever he thinks fit, and shall do so on the written requisition of not less than one third of the members of the Institute;
(vi) Every notice calling a meeting of the General Council shall state the date, time and place at which such meeting will be held and shall be served upon every member of the General Council not less than twenty one clear days before the day appointed for the meeting;
(vii) The accidental omission to give notice to, or the non-receipt of notice by, any member or other person, to whom it should be given, shall not invalidate the proceedings at the meeting;
(viii) In the absence of the President, the Minister in charge of Rural Development or related subject or in his absence, the Secretary to Government of India in the Department of Rural Development, who are Vice-President shall preside.
(ix) Nine member of the General Council present in person shall form a quorum. No quorum shall be required for an adjourned meeting;
(x) All disputed questions at meetings of the General Council shall be determined by vote;
(xi) Each member of the Institute shall have one vote;
(xii) In case of an equality of votes the person presiding over the meeting shall, in addition, have a casting vote;
(xiii) The president may invite any person other than a member, to attend a meeting of the General Council, such invitee shall not, however, be entitled to vote at the meeting;
(xiv) The General Council shall function notwithstanding any vacancy therein and notwithstanding any defect in the appointment, nomination or election of any member and no act or proceedings of the General Council shall be invalidated or nullified merely by reason of the existence of any vacancy therein or any defect in the appointment, nomination or election of any member; and
(xv) Where for any reason it is not possible for the General Council to meet, any business which it may be necessary for the General Council to perform may be carried out by taking the approval of the President after due recommendation by the Executive Council, provided that the ex-post-facto approval of the General Council shall be obtained at its next meeting.
Functions and Powers of General Council
The General Council shall have the following powers and functions, namely, to:-
(i) Observe the Provisions of the Memorandum of Association, these Rules and such instructions of the Government of India in the Department;
(ii) Exercise general control and issue such directions for the efficient management and administration of the affairs of the Institute as may be necessary;
(iii) Nominate members of the Executive Council in accordance with clause (i) of Rule X;
(iv) Approve the annual budget of the Institute for submission to the Government of India for sanction of Government Grants;
(v) Consider the Annual Report and audited Annual Accounts, of the Institute for the immediately preceding financial year along with the Audit Certificate, the Audit Report, and replies of the Institute to the observations contained in the Audit Report;
(vi) Add to, amend, vary or rescind, with the prior approval of the Government of India, any of these rules:
(vii) Frame Bye-laws not inconsistent with these Rules and the Memorandum of Association, for the management, administration and regulation of the business of the Institute for the furtherance of its objects;
(viii) Constitute an Academic Committee to advise on all Academic matters, i.e., matters relating to training, research and action research, and such standing committees as required, with or without the power of co-opt, for disposal of any business of the Institute or for advice on any matter pertaining to the Institute; and
(ix) Perform such other functions as are entrusted to it under these Rules.
(i) There shall be an Executive Council of the Institute and it shall consist of the following members;
(a) Union Minister of Rural Development who is also the President of the General Council shall be the Chairman of the Executive Council.
(Revised vide Office Order No. 578, dated 16th October, 2003)
(b) The Director General of the Institute.
(c) Secretary (RD), Secretary (DWS), Joint Secretary as well as Financial Adviser in the Ministry/Department of Rural Development, Government of India dealing with the Institute.
(d) Five eminent persons who have made note-worthy contributions in the fields of Rural Development, reconstructions and allied subjects, to be nominated by the President of the Institute from among the members of the General Council.
(e) Two members to be nominated by the President of the Institute from among the non-official members of the General Council.
(f) Secretary, Department of Personnel and Training Government of India, New Delhi or his nominee not below the rank of Joint Secretary to Government of India.
(Revised vide Office Order No.944, dated 20th February, 2003).
Provided that in the absence of the President of the Institute, the nomination of members specified in sub-clause (d) and (e) shall be done by the Government of India.
(ii) The term of nominated members of the Executive Council shall be three years but they shall be eligible for re-appointment. If any member of the Executive Council ceases to be a member of the Institute, he shall automatically cease to be member of the Executive Council;
(iii) The Executive Council shall function notwithstanding any vacancy therein and notwithstanding any defect in the appointment or nomination of any member and no act or proceeding of the Executive Council shall be invalidated or nullified by reason only of the existence of any vacancy therein or of any defect in the appointment or nomination of any member;
(iv) Any vacancy amongst the nominated members of the Executive Council arising from death or resignation or otherwise, may be filled by nomination by the President or, in his absence, by the Government of India and the members so nominated shall hold office for the unexpired portion of the term of office of the member causing the vacancy;
(v) Every meeting of the Executive Council shall be presided over by its Chairman and in his absence, MOS (RD) looking after the subject related to NIRD, and who is also one of the two Vice Presidents of the General Council, shall chair the meeting.
a) In the absence of both the Union Minister and MOS (RD), Secretary (RD) who is also one of the two Vice Presidents of the General Council, shall chair the meeting.
(Revised vide Office Order No. 578, dated 16th October, 2003)
(vi) Four members of the Executive Council present in person shall constitute quorum. No quorum shall be required for an adjourned Meeting;
(vii) For every meeting of the Executive Council not less than fifteen clear days' notice shall be given to each member, provided that the Chairman in special circumstances may call a meeting at a shorter notice;
(viii) At least two meeting of the Executive Council shall be held every year;
(ix) For the purpose of the last sub-rule, each year shall be deemed to commence on the first day of April and terminate on the thirty-first day of March of the following calendar year;
(x) The Chairman of the Executive Council may himself call, or by a requisition in writing signed by him may require the Director General to call a meeting of the Executive Council at any time;
(xi) Each member of the Executive Council, including the Chairman thereof shall have one vote and in case there shall be an equality of votes on any question to be decided by the Executive Council, its Chairman or in his absence the person presiding over the meeting shall, in addition, have a casting vote;
(xii) The Chairman of the Executive Council may invite any person, other than a member to attend a meeting of the Executive Council. Such invitee shall not, however, be entitled to vote at the meeting; and
(xiii) Any business which it may be necessary for the Executive Council to perform may be carried out by circulation of papers among all its members and any resolution so circulated and approved by a majority of the members signing shall be as effectual and binding as if the resolution had been passed at a meeting of the Executive Council provided that at least six members have recorded their views on the resolution.
Functions and Powers of the Executive Council
(i) Subject to the general control and direction of the General Council, the Executive Council shall be responsible for the management and administration of the affairs of the Institute in accordance with these rules and the Bye-laws made there under for the furtherance of its objects and shall have all powers-administrative and financial which may be necessary or expedient for the purpose.
(ii) Without prejudice to the generality of the foregoing sub-rule, the Executive Council shall have the following powers and functions, namely to:
(a) Prepare and execute detailed plans and programmes for the furtherance of the objects of the Institute;
(b) Create such posts, appoint and control such staff other than those for whose appointment specific provision has been made elsewhere, as may be required for the efficient management of the affairs of the Institute and regulate the terms and conditions of their services;
(c) Receive, have custody of, and deal with the funds and monies of the Institute;
(d) Purchase, hire, take on lease, exchange or otherwise acquire a properly movable or immovable or sell, hire, lease, exchange or otherwise transfer or dispose of all or any property, movable or immovable, of the Institute provided that for the transfer of immovable property the prior approval of the Government of India is obtained in that behalf;
(e)Execute contracts, collaboration agreements, general/special instruments, service agreements, agreements containing arbitration clauses, indemnity bonds, deeds in respect of or connected with sale/lease/license, mortgage, hypothecation or other deeds of a legal character of whatever description, powers of Attorney, enforce any other legal rights and incur legal expenses, provided that these powers are exercised for and on behalf of the Institute;
(f) Sue and defend all legal proceedings on behalf of the Institute;
(g) Appoint Committees, with or without the power to co-opt, for disposal of any business of the Institute or for advice in many matter pertaining to the Institute, provided that in cases of emergency, the Chairman of the Executive Council shall have the power to appoint such committees;
(h) Accept the management of any endowment, trust, fund, subscription or donation, provided that it is not attended by any condition inconsistent, or in conflict, with the objects of the Institute;
(i) Advise the General Council on all matters connected with the budget of the Institute;
(j) Incur expenditure subject to the provisions of the approved budget provided that where, in the opinion of the Chairman, an immediate decision on any matter is essential, he may, within the ambit of operational necessity and efficiency or to meet an emergency, authorise the incurring of expenditure not covered by the provisions of the budget provided that a report would be made to the General Council at its next meeting and its ex-post-facto approval obtained, wherever necessary; and
(k)To lay down terms and conditions governing scholarships, fellowships, deputations, grants-in-aid, research schemes and projects;
(iii) The Executive Council may be resolution delegate to its Chairman, to any Standing Committee, or to the Director General or to any other officer of the Institute, such of its powers for the conduct of business as it may deem fit, subject, if deemed necessary to the condition that the action taken by its own Chairman, the Standing Committee or the Director General, or other officers under the powers so delegated shall be subject to confirmation at the next meeting of the Executive Council.
Standing Committees
1. (a) There shall be two Standing Committees - one dealing with Academic matters called the 'Academic Committee' and another dealing with Selection of Persons called the 'Selection Committee'. Besides these, the Executive Council may appoint Standing Committees for any specific purpose.
(b) The composition and powers of the Standing Committees i.e., the 'Academic Committee' and 'Selection Committee' will be as set out under this Rule. The Standing Committees for specific purposes appointed by the Executive Council shall have term, powers and composition as decided by the Executive Council in each case.
(i) The composition and powers of the 'Academic Committee' are as in Sub-Rule (2) of this Rule.
The Director General shall be the Chairman of the 'Selection Committee'. It should consist of the following members:
(a) A representative of the Department of Rural Development, Government of India not below the rank of Joint Secretary.
(b) Two members from among the Members of the Executive Council to be nominated by the Executive Council for such period as may be fixed by the Executive Council but not exceeding three years.
(c) At least one Technical Expert conversant in the relevant subject to be co-opted for each selection by the Director General.
(d) Dy. Director General or Financial Adviser of NIRD.
(e) Every meeting of the Selection Committee shall be presided over by the Director General
OR
in the absence of the Director General, Director General may nominate one of the members of the Selection Committee to preside over any specific meeting.
(iii) Three members of the Selection Committee including the Technical Expert co-opted shall constitute the quorum.
(i) The Director General of the Institute shall be the Chairman of the Academic Committee. It shall consist of the following members:
(a)Joint Secretary to the Government of India in the Department of Rural Development dealing with the Institute or his nominee not below the rank of Deputy Secretary - Member.
(b) Two persons from among the members of the Executive Council to be nominated by the Executive Council for such term as may be fixed by the Executive Council but not exceeding 3 years.
(c) Dy. Director General, NIRD - Member.
(d) Financial Adviser, NIRD - Member.
(e) Three heads of Faculties - Members as nominated by the Director General in rotation.
(f) Two nominees of the Planning Commission, Government of India (Research Programme Committee and Programme Evaluation Organisation) for such term as may be fixed by the Executive Council, but not exceeding three years, provided that they are eligible for renomination - Members.
(g) One nominee each of four Institutes in Social Sciences in India selected by the Executive Council for such term as may be fixed by the Executive Council, but not exceeding 3 years.
(h) One non-official who has experience in Rural Development activities to be nominated by the Executive Council for such term as may be fixed by the Executive Council, but not exceeding 3 years.
(i) The Chairman shall co-opt by rotation heads of four State level training Institutes in Rural Development (SIRD or the apex Institution at the State Level declared by the State Government) for such term as may be fixed by him but not exceeding two years.
(j) The Chairman shall have the power to co-opt other members as he considers necessary, including from amongst eminent academicians, academic and research institutions etc. Their cooption would be for a specific meeting of the Academic Committee.
(ii) Every meeting of the Academic Committee shall be presided over by the Chairman (Director General). In the absence of the Chairman, the Academic Committee will elect a Chairman for the specific meeting.
(iii) Nine members of the Academic Committee shall constitute the quorum.
Powers and functions of the Academic Committee
The Academic Committee shall deal with matters relating to research and training. It shall also function as the Committee on evaluation. It shall deal with matters, proposals or schemes relating to the following subjects initiated by it or referred to it or otherwise.
Training
(i) Annual training programme of the Institute.
(ii) Any other matter relating to training activities of the Institute, such as methodology of training, coverage, course content, syllabus, duration, etc.
Research
(i) Annual research programmes of the Institute.
(ii) Proposals in regard to research studies to be taken up during the year, not included in the annual programme.
(iii) Consultancy research studies and sponsored Collaborative research studies.
(iv) To examine any other matter concerning research and training activities of the Institute.
The Committee shall dispose of finally matters in respect of items for which the Executive Council has delegated its powers under rule XI (iii) of the rules of the Institutes. In all other matters, the Committee shall tender its advice and make recommendations to the Executive Council.
(2) Powers & Functions of 'Selection Committee'
(a) The Selection Committee shall assist the Executive Council/appointing authority concerned in making appropriate selection to Group 'A' posts and any other posts referred to it by the Executive Council.
(b) It can meet at any place in India and adopt such methods as considered appropriate by it to evaluate the relative merits of the candidate offering themselves for the posts. It shall make the recommendations to the Executive Council/appointing authority concerned.
(c)The Appointing Authority concerned shall constitute a Selection Committee, as necessary for other Groups.
Powers and Functions of the Director General
(i) The Director General as the Principal Executive Officer of the Institute shall be responsible for administration of the affairs of the Institute and shall exercise powers under the direction and guidance of the Executive Council.
(ii) It shall be the duty of the Director General to coordinate and exercise general supervision over all the activities of the Institute.
(iii) Subject to the provisions of sub-clause (i) above, the Director General shall have full powers on behalf of the Institute, to Institute, conduct, intervene, defend, abandon or compound any suit, appeal, review, revision, writ petition or other proceedings by or against the Institute or its employees or otherwise concerning the affairs of the Institute in any court and/or quasi-judicial authorities, to refer any claims or demands by or against the Institute to arbitration and observe and perform the awards, to sign and verify plaints, written statements, execution and other petitions, applications, affidavits, objections, memorandum of appeal or other pleadings to be filed before any judicial or quasi-judicial authorities or arbitrators to enforce judgement, execute any decree or order of any judicial/quasi-judicial authorities or to satisfy the same and/or to realise or withdraw money from any court, persons or other authorities in execution of such decree or order and to sign vakalatnamas, all financial powers as delegated by the Executive Council.
(iv) Subject to the provisions of sub-clause (i) above, the Director General shall be competent on behalf of the Institute to execute contracts, collaboration agreement(s), general/special instruments, service agreements/agreements containing arbitration clauses, indemnity bonds and deeds in respect of/or connected with sale/lease/licence, mortgage, hypothecation, pledge, or other deed(s) of a legal character of whatever description, power(s) of attorney to enforce guarantee(s) or any other legal rights, to incur legal expenses and to act as Agent of the Institute for any purpose whatsoever relating to the affairs of the Institute.
(v) The Director General shall be competent to sub-delegate any of the powers conferred upon him to the Dy. Director General or to such other officers working under him as may be considered necessary, consistent with the need for proper, effective and efficient discharge of responsibilities entrusted to such Dy. Director General/officers.
(vi) In the absence of Director General on long leave, deputation in India or abroad or due to transfer, arrangements to look after the duties of the Director General may be made by the Chairman of the Executive Council.